Finance Office

Student Account Bills

Tuition is billed twice annually, and other incidental student account charges are billed as incurred. Electronic bills are accessible through DA Info parent profiles. For instructions on how to access your billing statements, please refer to the FAQ at the bottom of this page. DA Info accounts for parents of new students will be created in July.

Bill Payment

Check payments should be mailed to Trustees of Deerfield Academy, DEPT CH17051, Palatine, IL 60055-7051 or this office directly at Finance Office, PO Box 87, Deerfield, MA 01342.

All checks must be drawn on an United States Bank and be in US Dollars.

The Finance Office does not accept post-dated checks. Checks will be deposited upon receipt. The Academy is not responsible for any bank fees associated with a check that is deposited to our account. Checks that are returned by banks for insufficient funds must be redeemed at the Finance Office before any more checks will be accepted. A $10 penalty fee will be charged for the first returned check, $20 for the second, and $30 for the third. After three returned checks, the Academy will not accept any more checks from that student for the remainder of the school year.

Payment can be made online via ACH/echeck or credit card through our Diamond Mind Payment Portal. Credit card fees may apply.

For wire transfer instructions from a US bank account, please contact the Finance Office at finance@deerfield.edu.

Convenient foreign currency payments can be made through PayMyTuition. PayMyTuition allows international families to make payments in their local currency from any bank at low exchange rates. For more information, click here.

Tuition Payment Plans

We offer a nine-month tuition payment plan through FACTS Tuition Management. This plan begins in June and runs through February. FACTS offers the flexibility of choosing your payment due date and setting up automatic payments from the checking or credit card account of your choice. For more information, click here. Enrollment in FACTS includes a per family enrollment fee of $45.00. To sign up, click here.

Education Loans

You may apply for an education loan through Your Tuition Solution. These loans are issued through Springstone Financial, which offers various loan amounts and terms. For more information click here; for questions please contact them directly at (800) 920-9777.

Your Billing Rights

Federal law requires us to advise you in case of errors or questions on your bill. If you think your bill is wrong, or if you need more information about a transaction on your bill, write to Deerfield Academy, Treasurer’s Office, P.O. Box 87, Deerfield, MA 01342-0087, as soon as possible.  We must hear from you no later than 60 days after we send you the first bill on which the error or problem appeared. You can telephone, but doing so will not preserve your rights. In your letter, give the following information:

  • Your name and account number
  • The dollar amount of the error
  • A description and explanation of the error

You do not have to pay any amount in question while we are investigating, but you are still obligated to pay the parts of your bill that are not in question; we cannot report you as delinquent or take any action to collect the amount in question.

OneCards

Students are issued a OneCard at the beginning of each school year. This card is an ID, a key to dorms, and can be used as a debit card for on campus purchases. More information can be found here.

Because this card functions as a key, it is crucial you report the loss or theft of your card immediately through the OneCard portal on DA Info. Please contact the Finance Office or Security for assistance.

Laundry Cards

Students and their families can request a laundry card for use at our on-campus laundry facilities. Each card has $25 pre-loaded to it. Laundry cards requested here by August 24 will be provided to the students in their enrollment packets when they arrive on campus.

Once the value of the card has been used, students may reload the card at the machine located in the faculty mailroom in the basement of the Main School Building. Students will need cash to complete this transaction. (For cash needs, there is an ATM in the same room and the Finance Office is down the hall.)

If a student needs to purchase a laundry card mid-year, they should contact the Finance Office at finance@deerfield.edu

Student Checking Accounts

If you would like to establish a personal checking account at a local bank in Greenfield, please visit the bank branch separately directly to do so. Many families have used Greenfield Cooperative Bank in the past, with whom the Academy has a good relationship. The main branch location is 63 Federal Street in Greenfield, and phone is 413-772-0293. You are responsible for maintaining the account. The Finance Office will cash personal checks up to $250, with the exception of those drawn on overseas checks, you must set up a local bank account. The Finance Office also maintains a limited amount of space where international students may keep passports, travelers’ checks, and similar items.

Staff

  1. Avery, Barbara

    Accounts Receivable Coordinator
  2. Darling, Sarah

    Staff Accountant
  3. Dupont, Danielle

    Assistant Controller
  4. Finan, Keith

    Assoc. Head of School for Operations, Chief Financial Ofcr.
  5. Neal, Susan

    Exec. Asst. to the CFO, Summer Prog. Coord., DASAC Registrar
  6. Phelan, Doreen

    Accounts Payable Coordinator
  7. Rolland, Gregory

    Controller
  8. Rondeau, Holly

    Manager, Student Financial Services
  9. Stobierski, John

    Legal Counsel
  10. Swetland, Jeffrey

    Manager, Endowment & Infrastructure Accounting

Frequently Asked Questions

Enrollment Agreements and other important documents were emailed to parents/guardians using DocuSign. Please check the inbox and spam/junk folders of your preferred email address for a link from DocuSign on behalf of the Deerfield Academy Finance Office. If you can not locate the original email, please reach out to the Finance Office at finance@deerfield.edu for assistance. All documents must be signed prior to the student arriving on campus in September. Students without completed enrollment documents will be asked to leave campus.

Accessing your online billing statement in DA Info

  1. Log in to your parent DA Info profile (Billing statements are not accessible if logged in under student profiles)
  2. Click on your student’s picture or your student’s name under the My Actions dropdown menu to arrive at the student information home screen
  3. Click on the tab titled ‘billing’ to see the most recent billing statement

Helpful information

Not sure of your log in information? Please contact the Help Desk at helpdesk@deerfield.edu or (413)774-1444.

To see previous statements and transactions use the dropdown menu at the top of the bill.

This statement is not updated in real time, but a snapshot of your account as of the date noted. Payments or charges posted after that date will show with the next billing cycle update, generally by the second week of each month. When an updated bill is posted you will be notified by email.

You can access our online payment portal directly from this billing statement screen by clicking Pay Bill at the bottom. This will take you to the Diamond Mind payment portal where you may pay using a debit/credit card or electronic check/ACH. (Credit card fees may apply.)

This statement is not updated in real time, but a snapshot of your account as of the date noted. Payments or charges posted after that date will show with the next billing cycle update, generally by the second week of each month. When an updated bill is posted you will be notified by email.

An ATM is located in the faculty mailroom in the basement of the Main School Building.

The Finance Office will cash personal checks up to $250, with the exception of those drawn on overseas checks, you must set up a local bank account. 

If you would like to establish a personal checking account at a local bank in Greenfield, please visit the bank branch separately directly to do so. Many families have used Greenfield Cooperative Bank in the past, with whom the Academy has a good relationship. The main branch location is 63 Federal Street in Greenfield, and phone is 413-772-0293. 

 

If you lose your ID card during the course of the year, report the loss through the OneCard Portal on DA Info, and get a replacement immediately. Replacement ID cards cost $10, and the Finance Office will contact you when your new card is ready to be picked up. If you need a replacement card outside the Finance Office’s usual business hours, please reach out to Security for a replacement.

Contact the Finance Office

finance@deerfield.edu
413-774-1410
Fax 413-772-1113

Main School Building, Basement
Mon–Fri, 8:30am–4:00pm

PO Box 87
Deerfield, MA 01342