CSGC 2026 Trip Leader Summer Planning Form

CSGC 2026 Travel Programs: Trip Leader Summer Planning

The summer planning process is an opportunity for Trip Leaders to reflect on why Deerfield students should participate in their proposed trip (Learning Goals), and to outline what students will do and how those goals will be met (Trip Itinerary). The Summer Planning Form will guide your summer work and provide our office with essential information to begin early educational and risk management assessments. Please complete this Form by Monday, July 7th. Additionally, the information you share now will help us prepare marketing materials and set up key logistics before the school year begins, making the start of the semester much smoother and less demanding for everyone involved. Throughout the summer, the CSGC team will follow up with clarifying questions and offer support with tasks such as contacting vendors, drafting agreements, and finalizing itineraries. Please don’t hesitate to reach out to our office with any questions about the form or planning process. Thank you! The CSGC Team

1. Program Overview: Destination, dates, and partners

Trip Leader Name(Required)
Program Title as it will appear on the CSGC Travel Programs Web Page: www.deerfield.edu/travel-programs. For example: "South Korea: Leadership in a Korean Context".
Please specify countries, major cities, and regions.

Program Dates

Trip dates refers to days in which you are responsible for DA students, it includes travel days and domestic pre-program days, such as spending the night before departure at an airport hotel. LWW (Feb 5 - 9) March Break (March 6 - 22) Summer Break (May 25th Memorial Day) Please be as specific as possible with the tentative dates.
Trip dates refers to days in which you are responsible for DA students, it includes travel days and domestic pre-program days, such as spending the night before departure at an airport hotel.
Are there visits you would like to include as part of the program during a travel day before departure (museums, art exhibits, memorial visits, etc.)
Your answer to this question will allow the CSGC office to better support the transportation, hotel and flight booking process.
Your answer to this question will allow the CSGC office to better support the transportation, hotel and flight booking process. For example: "I want to depart right after classes end, or a day after, two days after, the following Monday, etc.)
Note: Please be aware that we aim to have all returning flights land in the US before 4:00pm since we want to consider students with connections or other travel plans after the program.

2. Program Goals: Alignment with the Framework for Schools, and Global Citizenship

CLICK HERE to access the document with the Learning Goals questions
Max. file size: 256 MB.

3. Logistics: Itinerary and program characteristics

CLICK HERE to download the Itinerary Template
Max. file size: 256 MB.
This template will allow the Health Center and ISOS to better assess the risk profile of the trip, it will serve as initial input for flights/trains and accommodation bookings, it will help us understand its alignment with the trip’s learning goals, and it will provide valuable information to post on the Website.
Comfort: How would you describe this program's level of comfort to students and families interested in applying?(Required)

Physical Activity: How would you describe this program's level of physical activity to students and families interested in applying?(Required)

Community based: How would you describe this program's level of community based activities to students and families interested in applying?(Required)

Sightseeing: How would you describe this program's level of sightseeing activity to students and families interested in applying?(Required)

On-Field Research: How would you describe this program's level of on-field research activity to students and families interested in applying?(Required)

Outdoor activities: How would you describe this program's level of outdoor activity to students and families interested in applying?(Required)

For example, in language programs sometimes they need to.
For example, in Homestay programs they are.
Technology use:(Required)
Accommodation Type: What type of accommodation should students expect throughout this trip? (Please choose all that apply)(Required)
Equipment and materials: What type of equipment or materials do you need the CSGC to provide for this program? (Please choose all that apply)(Required)
Rosters for all trips are developed with a variety of criteria in mind including seniority, previous travel with DA, school citizenship, and quality of application. As a multidimensional puzzle, rosters are developed by a subcommittee of the global studies committee with input from the SLO and trip leaders. For some trips, there are trip specific criteria for selecting students (e.g. language level, demonstrated commitment to service, previous academic coursework...)
Please note that no contracts can be signed or commitments made to outside vendors without explicit sign off from the CSGC. Working with new vendors will also involve additional vetting as part of the process.

4. Marketing materials and Student Application:

CLICK HERE to access the document with the marketing materials and student application questions
Max. file size: 256 MB.

Thank you for completing this questionnaire. Your detailed responses are invaluable in helping us plan a successful and impactful travel program.

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