2026 Trip Leader Summer Planning

1. Program Overview: Destination, dates, and partners

Trip Leader Name(Required)

First Last

Trip Leader Email

Program Title(Required)

Program Title as it will appear on the CSGC Travel Programs Web Page: www.deerfield.edu/travel-programs. Please write the geographic location first and then a subtitle. For example: “South Korea: Leadership in a Korean Context.”

Program Destination(s):(Required)

Please specify countries, major cities, and regions.

Program Dates

Exact program dates(Required)

Trip dates refers to days in which you are responsible for DA students, it includes travel days and domestic pre-program days immediately before the trip, such as spending the night before departure at an airport hotel. LWW (Feb 4 – 8) March Break (March 5 – 22) Summer Break (May 31 Memorial Day) Please be as specific as possible with the dates.

Program duration in days. Please include travel days.(Required)

Additional pre-trip visits(Required)

Are there visits you would like to include as part of the program during a travel day before departure (museums, art exhibits, memorial visits, etc.) These are not considered trip days.

Do you have a preference for starting the program at a hotel near the airport the night before traveling? (Yes/No. Explain)(Required)

Your answer to this question will allow the CSGC office to better support the transportation, hotel and flight booking process.

Do you have a preference for departure day? (Yes / No. Explain).(Required)

Your answer to this question will allow the CSGC office to better support the transportation, hotel and flight booking process. For example: “I want to depart right after classes end, or a day after, two days after, the following Monday, etc.)

Do you have a preferece for a specific flight for departure and/or return? (Yes/No. Explain)(Required)

Note: Please be aware that we aim to have all returning flights land in the US before 4 pm since we want to consider students with connections or other travel plans after the program.

Do you have a sense of whether you are traveling back with the group at the end of the program or not?(Required)

For Risk Management reasons, we require that at least one of the DA Trip Leaders travels back with the group to the US on the last day of the program.

2. Learning Plan

CLICK HERE to access the document with the Learning Goals questions

Please review the attached document, including the linked resources. Fill it out and upload a copy here.(Required)

Max. file size: 256 MB.

3. Logistics: Program characteristics

Comfort: How would you describe this program's level of comfort to students and families interested in applying?(Required)

Very Basic (rugged, minimal amenities)

Basic (simple accommodations and meals)

Moderate (comfortable but not luxurious)

Comfortable (modern amenities, well-appointed)

Very Comfortable (high-end accommodations and services)

Other

Physical Activity: How would you describe this program's level of physical activity to students and families interested in applying?(Required)

Moderate (active days with breaks)

High (sustained activity most days)

Very High (intense, physically demanding daily)

Other

Community based: How would you describe this program's level of community based activities to students and families interested in applying?(Required)

None

Minimal (brief or symbolic engagement)

Moderate (hands-on, structured but limited)

Significant (regular, meaningful contribution)

Central Focus (core of the experience)

Other

Sightseeing: How would you describe this program's level of sightseeing activity to students and families interested in applying?(Required)

Minimal (very few tourist or cultural sites)

Occasional (some scheduled visits)

Moderate (regular sightseeing opportunities)

Frequent (many significant sites visited)

Extensive (a key focus of the program)

Other

On-Field Research: How would you describe this program's level of on-field research activity to students and families interested in applying?(Required)

None

Observation Only (limited participation)

Moderate (guided data collection)

Significant (ongoing research activity)

Intensive (deep fieldwork or academic study)

Other

Outdoor activities: How would you describe this program's level of outdoor activity to students and families interested in applying?(Required)

None

Minimal (one or two outdoor outings)

Moderate (several outdoor excursions)

Frequent (outdoors most days)

Core Focus (primarily outdoors and nature-based)

Other

Do students need to bring computers or iPads to this program?(Required)

For example, in language programs sometimes they need to.

Are cell-phones essential to this program?(Required)

For example, in Homestay programs they are.

Technology use:(Required)

This trip is fully “unplugged” and students will not have access to their phones for the duration of the trip.

There will be some portions of this trip when students will be “unplugged” and not have access to their phones, but other times when they will.

Students will have access to their phones throughout the trip (but as a Deerfield trip we will prioritize face-to-face interactions)

Accommodation Type: What type of accommodation should students expect throughout this trip? (Please choose all that apply)(Required)

Hotels

Hostels

Homestays

School dormitories

Camping sites

Other

Equipment and materials: What type of equipment or materials do you need the CSGC to provide for this program? (Please choose all that apply)(Required)

Books, readings, movies

Journals

Adapters

Gifts or donations to local partners

Camping gear

Other

Maximum number of students you would take on this trip?(Required)

Minimum number of students you would take on this trip?(Required)

Criteria for Student Selection: Are there any objective trip specific criteria that would be important to consider for this trip?(Required)

Rosters for all trips are developed with a variety of criteria in mind including seniority, previous travel with DA, school citizenship, and quality of application. As a multidimensional puzzle, rosters are developed by a subcommittee of the Global Studies Committee with input from the SLO and trip leaders. For some trips, there are trip specific criteria for selecting students (e.g. language level, demonstrated commitment to service, previous academic coursework…)

Are you currently working with a vendor / local partner for this trip? Please specify.(Required)

Please note that no contracts can be signed or commitments made to outside vendors without explicit sign off from the CSGC. Working with new vendors will also involve additional vetting as part of the process.

Is there any other information that would be helpful for students and families to know before applying for this program (e.g. what type physical activity there will be, cultural considerations, other important notes?)(Required)

What is something we haven’t asked about your program that you think will be important for the office to know to better support you in the planning process?(Required)

Do you have any questions for the CSGC team at this point of the planning process?(Required)

CSGC 2027 Travel Programs: Trip Leader Summer Planning

1. Program Overview: Destination, dates, and partners

Program Dates

2. Learning Plan

3. Logistics: Program characteristics

Thank you for completing this questionnaire. Your detailed responses are invaluable in helping us plan a successful and impactful travel program.