Reporting to the Dean of College Advising, the Assistant supports the Dean and the office, primarily by overseeing office-related administrative tasks and coordinating communication and workflow with colleges. Additionally, this position will coordinate standardized testing at the Academy.
Assistant responsibilities include: maintain Dean’s calendar and office appointment schedule; manage office communications ensuring clear and effective communication of office policy and outcomes with both internal and external stakeholders; maintain and update information in Banner and Naviance software programs, including sending all applications to colleges; act as the primary recipient of office-related phone calls, emails, and visitors; maintain and update information in administrative software programs, including college contact information; maintain smooth office operations; coordinate with admissions and registrar in collecting and organizing incoming information, including transcripts, of new students; help coordinate and schedule meetings between parents and college advisors; assist in the preparation, organization and coordination of college fairs; coordinate college interview appointments and college representative visits.
Testing Coordination responsibilities include: Decides, organizes, plans, administers, and directs all standardized tests (SSAT, PSAT, SAT, ACT, AP exams, TOEFL, and Oxford), including preparation and dissemination of printed and electronic communications, staffing and supervision of examinations, compiles payroll and Honorarium for all standardized tests; communicates with the College Board, ACT, students, and parents to accurately obtain and disseminate information during testing administration; upload score reports from College Board and ACT; works with SSD Coordinator to properly incorporate students’ accommodations in the testing administration based on the SSD guidelines; and works across campus departments to secure resources and equipment.
Qualifications should include: Associates Degree required, Bachelor’s Degree preferred, 3-5 years coordinating and supporting a team or an office setting; knowledge of standardized testing administration preferred; excellent interpersonal, oral and written communications skills; excellent office and technical skills including proficiency with MS Office Suite; ability to multi-task effectively; ability to manage, ability to work independently as well as be part of a team; highly organized with exceptional attention to detail; ability to problem solve and make quick decisions, a high level of integrity and a strong work ethic; cultural competency and sensitivity to confidential matters. A valid Driver’s License in order to operate a golf cart and the ability and willingness to work up to 8 weekends per academic year are required.
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