Administrative Assistant to the Student Life Office

Reporting to the Assistant Head of School for Student Life and working at the direction of the Director of Inclusion and Community Life, the Administrative Assistant to the Student Life Office facilitates general operations;  supports Grade Deans and specifically their work within the Accountability Points system; supports the Director of Inclusion and Community Life, including related programs; supports the Student Activities Director and their scheduling and communication needs; collaborates closely with the Academy’s Events Manager to ensure Student Life events are properly scheduled and staffed.

Responsibilities include: post and clear student Accountability Points (AP’s), as appropriate; create AP reports and accompanying letters to facilitate clear messages to students, faculty, and parents/guardians; communicate with Grade Deans about AP status for students in their grades; monitor and process esignout overnight forms to ensure necessary permissions are in place; support programmatic efforts that emanate from the Director of Inclusion and Community Life; support inclusion-related residential education efforts from the Dean of Residential Life and the Director of Inclusion and Community Life; assist in the support of and coordination with student Alliances; collaborate with members of the Admission Office to support the Rising Scholars Program; support the scheduling, communications, and logistics for People of Color Conference, Student Diversity Leadership Conference, and other national and regional conferences; oversee the Student and Exchange Visitor Information System (SEVIS) program; coordinate the I-20 process for international students; ensure timely submission of re-certification documents; assist the Student Activities Director with weekend events; oversee student transportation for school vacations, including charter bus rentals; serve as the primary point of contact for bus companies and charter bus chaperones; assist parents/guardians with van, taxi, and limo services; and occasionally serve as Bus Chaperone to cover absences or lack of charter bus coverage; schedule School Officer in Charge (SOC) responsibilities each term; support seating assignments for the Academy’s sit-down meals.

Qualifications and skills for this position include: Associates Degree and 3-5 years of administrative experience; must be highly organized with exceptional attention to detail; ability to plan, multi-task, and prioritize work in a fast-paced environment; the ability to work independently, professionally, effectively, and with discretion; ability to manage, and sensitivity to, confidential information; strong interpersonal, oral, and written communication skills; experience with data extraction and processing via MS Office Suite, Google Suite, online survey instruments (e.g. Gravity) and databases; the ability to work effectively as part of a team; ability and willingness to work flexible hours and a demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community.

Sign on Bonus – The successful candidate will receive a $1,000 sign-on bonus ($500 paid at the time of hire and $500 at the end of 90 days.)

Click HERE to apply.

Equal Opportunity Employment Policy

Deerfield Academy is a private, coeducational boarding school located in western Massachusetts with 650 students and 130 faculty. The Academy was founded in 1797 and has no religious affiliation.

Deerfield Academy is committed to equal employment opportunities for all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, creed, age, sex, national origin, disability status, genetics, pregnancy, protected military veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.