Personal Conduct

Attendance

Classes

The Academy places great emphasis on class attendance. It is assumed that students who come to Deerfield do so with purpose and that they will be conscientious in meeting all obligations. Academic commitments in particular should not be compromised to accommodate medical appointments or family vacations.If a teacher is detained or not in class, students should wait for 10 minutes past the normal start time of the class and then report the faculty absence to the Dean of Faculty.

When, for any reason (excused or unexcused), a student has missed 20% or more of the course meetings during a given term, Deerfield may withhold credit for the course for that term. Such cases will be heard by the Academic Standing Committee.

Co-Curriculars, Meals, School Meetings, and Events

Attendance is taken at numerous times and places outside of class. Co- curriculars, sit-down meals, school meetings, and Academy Events are required for all students, as are other obligations as assigned. From time to time, with the approval of the Curriculum Committee, faculty may designate required events as an alternative to class time.

Day Students

If a day student must be absent due to illness, a parent or guardian must notify the Health Center prior to 8:30am. Absences for any other reason should be communicated directly to the Student Life Office.

Attendance Taken

All teachers submit daily online reports on student absences; they take attendance only and do not assign or excuse Accountability Points. Faculty cannot adjust attendance or eliminate APs—even when there is certainty that the absence will be excused. The Student Life Office determines which absences are excused; errors and/or requests for clearance must be submitted to the Class Dean within three school days.

Excused Absences

MEDICAL EXCUSES
MEDICAL EXCUSES FOR CLASSES, MEALS, OR OTHER REQUIRED EVENTS
If students are too sick to go to class, sit-down meal or another activity where attendance is required, they need to be in the Health Center in order to be excused for medical reasons. If a class is missed, studenst should inform the teacher that they were in the Health Center. If unable to complete or to hand in any graded assignment when medically excused from class, the student should notify the teacher as soon as possible to acknowledge that the assignment will be late and to clarify when the assignment can be completed. Students who miss class or any other required school commitment due to illness may not participate in their co-curricular activity that day.

MEDICAL EXCUSES FOR CO-CURRICULAR ACTIVITIES
A sick or injured student may be excused from a co-curricular activity by a nurse or the school physician. In such a case, the student is expected to communicate with the coach or the adult in charge of that co-curricular activity. In certain co-curricular activities where the unexpected absence of the student may create a hardship for the group, it is important that the student notify the appropriate adult in a timely fashion. Failure to notify the adult before the beginning of the co-curricular time period may result in invalidation of the medical excuse and the student may receive Accountability Points.

NON-MEDICAL EXCUSES:
Students are permitted to miss a combined total of five class days for college visits, approved Pursuits of Excellence or other commitments approved by the Student Life Office.

COLLEGE VISITS
Juniors and seniors are encouraged to schedule college visits during the summer or other school vacation times. The Academy allows seniors to miss class days to visit colleges. Requests require approval from the student’s college advisor and Class Dean; requests should be submitted at least three days in advance through the online “Request to Miss Classes” form.

PURSUIT OF EXCELLENCE
Attendance in class is essential to individual academic success and community health. However, when appropriate opportunities to pursue excellence arise, Deerfield allows students to miss class.

To be eligible to petition for Pursuit of Excellence, students must:

  • Remain in good academic standing;
  • Maintain solid citizenship, including strong attendance;
  • Demonstrate extraordinary accomplishment in their areas of excellence; and
  • Receive invitations to pursue extraordinary opportunities.

In petitioning, students must establish:

  • Ways an event furthers their development of excellence;
  • What they have done to qualify for the opportunity;
  • That the opportunity has resulted from a rigorous selection process; and
  • That there is no way to engage in the opportunity without missing school.

Interested students should petition by filling out the online “Request to Miss Classes” Form. The form should be completed as soon as an opportunity arises and no later than three days prior to the event; late submissions will result in four or more APs. The Curriculum Committee, which meets on Mondays, reviews all petitions. The Office of the Academic Dean notifies students of decisions and, when petitions are approved, notifies classroom teachers. Students are expected to make up all missed work without requesting extra help from teachers.

 

Attendance

Classes

The Academy places great emphasis on class attendance. It is assumed that students who come to Deerfield do so with purpose and that they will be conscientious in meeting all obligations. Academic commitments in particular should not be compromised to accommodate medical appointments or family vacations.

If a teacher is detained or not in class, students should wait for 10 minutes past the normal start time of the class and then report the faculty absence to the Dean of Faculty.

When, for any reason (excused or unexcused), a student has missed 20% or more of the course meetings during a given term, Deerfield may withhold credit for the course for that term. Such cases will be heard by the Academic Standing Committee.

Co-Curriculars, Meals, School Meetings, and Events

Attendance is taken at numerous times and places outside of class. Co- curriculars, sit-down meals, school meetings, and Academy Events are required for all students, as are other obligations as assigned. From time to time, with the approval of the Curriculum Committee, faculty may designate required events as an alternative to class time.

Day Students

If a day student must be absent due to illness, a parent or guardian must notify the Health Center prior to 8:30am.

Absences for any other reason should be communicated directly to the Student Life Office.

Attendance Taken

All teachers submit daily online reports on student absences; they take attendance only and do not assign or excuse Accountability Points. Faculty cannot adjust attendance or eliminate APs—even when there is certainty that the absence will be excused. The Student Life Office determines which absences are excused; errors and/or requests for clearance must be submitted to the Class Dean within three school days.

Excused Absences

MEDICAL EXCUSES

MEDICAL EXCUSES FOR CLASSES, MEALS, OR OTHER REQUIRED EVENTS

If a student is too sick to go to class, sit-down meal or another activity where attendance is required, they need to be in the Health Center in order to be excused for medical reasons. If a class is missed, the student should inform the teacher that they were in the Health Center. If unable to complete or to hand in any graded assignment when medically excused from class, the student should notify the teacher as soon as possible to acknowledge that the assignment will be late and to clarify when the assignment can be completed. Students who miss class or any other required school commitment due to illness may not participate in their co-curricular activity that day.

MEDICAL EXCUSES FOR CO-CURRICULAR ACTIVITIES

A sick or injured student may be excused from a co-curricular activity by a nurse or the school physician. In such a case, the student is expected to communicate with the coach or the adult in charge of that co-curricular activity. In certain co-curricular activities where the unexpected absence of the student may create a hardship for the group, it is important that the student notify the appropriate adult in a timely fashion. Failure to notify the adult before the beginning of the co-curricular time period may result in invalidation of the medical excuse and the student may receive Accountability Points.

NON-MEDICAL EXCUSES:

Students are permitted to miss a combined total of five class days for college visits, approved Pursuits of Excellence or other commitments approved by the Student Life Office.

COLLEGE VISITS

Juniors and seniors are encouraged to schedule college visits during the summer or other school vacation times. The Academy allows seniors to miss class days to visit colleges. Requests require approval from the student’s college advisor and Class Dean; requests should be submitted at least three days in advance through the online “Request to Miss Classes” form.

PURSUIT OF EXCELLENCE
Attendance in class is essential to individual academic success and community health. However, when appropriate opportunities to pursue excellence arise, Deerfield allows students to miss class.

To be eligible to petition for Pursuit of Excellence, students must:

  • Remain in good academic standing;
  • Maintain solid citizenship, including strong attendance;
  • Demonstrate extraordinary accomplishment in their areas of excellence; and
  • Receive invitations to pursue extraordinary opportunities.

In petitioning, students must establish:

  • Ways an event furthers their development of excellence;
  • What they have done to qualify for the opportunity;
  • That the opportunity has resulted from a rigorous selection process; and
  • That there is no way to engage in the opportunity without missing school.

Interested students should petition by filling out the online “Pursuit of Excellence” Form on DAinfo. The form should be completed as soon as an opportunity arises and no later than three days prior to the event; late submissions will result in four or more APs. The Curriculum Committee, which meets on Mondays, reviews all petitions. The Office of the Academic Dean notifies students of decisions and, when petitions are approved, notifies classroom teachers. Students are expected to make up all missed work without requesting extra help from teachers.

Dress Code

The dress code sets a minimum standard for attire at school functions while providing room for personal expression. Deerfield values inclusivity, yet clothing and accessories sometimes send subtle messages of exclusion; students should take care in these choices.

Deerfield employees are expected to hold students to these guidelines; students are expected to comply when asked to adjust their dress.

Academic Dress

“Academic Dress” must be worn by Deerfield students in the following contexts:

  • Classes
  • Sit-down meals
  • Traveling as a member of a team or group (unless in uniform)
  • Academy events or functions
  • Occasions designated by the Head of School or the Assistant Head of School for Student Life
  • In academic buildings, including the library, during the class day—regardless of whether students have finished their obligations.

We recognize that some students have cultural, religious, or gender identities that may not align with our Academic Dress code. Please see a member of the Student Life Office if you wish to propose alternatives.

Students may wear:

  • pants, collared shirt, tie and sport coat (all genders) In the winter term only:
    • sweaters may replace sport coats for students wearing collared shirts andties. (all genders)
    • turtlenecks may replace collared shirts and ties for students wearing sportcoats. (all genders)
  • pants, shirt – with or without a collar -, and sweater or sport coat (girls)
  • skirt, shirt, and sweater or sport coat (girls)
  • dress, and sweater or sport coat
  • dress with sleeves

Guidelines for Academic Dress and Grooming:

  • Denim, fleece, and t-shirts are not permitted within Academic Dress.
  • Dresses and skirts must be hemmed within four inches of the center of the kneecap.
  • Attire should not reveal the buttocks, midriff, or chest.
  • When wearing ties and collared shirts in Academic Dress, shirts must be tucked in. Ties must be visible.
  • Facial hair is not permitted.

Casual Dress

Some school events may call for “casual dress”. On such occasions, dresses, skirts, pants, or jeans with a collared shirt is appropriate. Leggings, yoga pants, running shorts, sports jerseys, printed t-shirts, halter tops, tanktops, and other forms of athletic apparel are not permitted. Hats are not to be worn in academic buildings or in the Dining Hall at any time.

Sit-Down Meals and Dining Hall Guidelines

Students should arrive on time:

  • Upon arrival at the Dining Hall, students should wait in the lobby until the four main doors to the dining room are opened.
  • The lunchtime salad bar in the lower lobby is for use by sit-down attendees only.
  • Anyone wishing to use the salad bar must do so before the start of the sit-down meal.
  • Students should be at their tables before the Director of the Dining Hall begins the meal. At this time, all motion in the Dining Hall stops; if not at a table, students should stop and remain still.
  • Attendance for meals is taken immediately after the meal begins; if students are not present, they will be marked absent for the meal.
  • Most tables have one faculty member and nine students, including one (or two) day student(s). If the capacity of the table is exceeded (e.g. guests), a student may be excused to eat at another table in the Dining Room—rather than eating downstairs.

Students should exercise good manners.

  • No one should begin to eat until everyone at the table has been served.
  • No one should eat and talk at the same time.
  • Food should be passed around—not across—the table.
  • Use “please” and “thank you.”
  • Take one serving at a time.
  • Whoever finishes a dish or beverage should offer to replenish it.
  • Students should request permission to leave the table.
  • Students who wish to speak with students at other tables should request permission.
  • Be thoughtful and considerate; conversations at the table should be of general interest.

Students should be dressed appropriately, in Academic Dress.

  • Sweaters and sport coats may not be removed unless the director of the Dining Hall grants permission.
  • Second waiters may remove their sweaters/sport coats when performing waiting duties.

Waiting, Kitchen Duties

All students take turns waiting tables in the Dining Hall during sit-down meals. Students will serve as waiters for at least two table rotations a year. Each lasts approximately three to four weeks. If, for any reason, your dietary needs or preferences conflict with waiting or kitchen duties, please speak with your table head or the Director of the Dining Hall.

Guidelines for waiters are as follows:

  • First waiters should arrive approximately fifteen minutes before the start of the meal.
  • First waiters are responsible for setting and bringing food to the table.
  • Second waiters are responsible for clearing the table after the main course and dessert.
  • Dinner plates may be passed, individually, around the table to the waiter.
  • Plates should not be scraped at the dining table; scraping should occur at the waiter stand.
  • If a waiter is not present for any reason, or cannot wait, the next student on the table list is the substitute.

The Parker Room

  • The downstairs dining hall (the Parker Room) is only for people not assigned to an upstairs table.
  • Student dining hall crews may eat in the Parker Room before starting their work assignments.
  • Day students who are not employee children must eat upstairs if they attend dinner

Possession, Use of Tobacco

Students are not permitted to use or possess tobacco of any kind in any form. If a student violates these rules:

  • The first offense will result in seven hours of work detail and a follow-up with the Health Center to review the health implications of tobacco use and to assess current impact.
  • A second offense will result in seven additional hours of work detail and a Letter of Reprimand.
  • A third offense will be treated as a major school rule violation.

Guests may not use tobacco in any Academy buildings. Deerfield hosts should monitor their guest’s adherence to this rule.

Cell Phone Policy

Students with cell phones are required to provide their numbers to the Academy for the emergency notification system.

Students are required to be present, responsive, and available to others. “Heads down,” or engrossing activities (calls, games, texting) are not permitted while in the presence of others except for dormitories, the Greer, and the Koch Café.

All cell phone use in the Dining Hall is prohibited—including the lobby and Parker Room, even during walk through meals. (Students should leave their phones in their school bags during meals.) Use of cell phones during community gatherings (e.g. school meetings, performances, and Academy Events) is also prohibited.

Students must respect requests to remove cell phones from situations where privacy is a concern, particularly locker-rooms and bathrooms, faculty residences, the Health Center, and others’ dorm rooms.

Additionally, it is expected that all students carry their cell phones with them when travelling beyond Old Main Street of Deerfield.

Inappropriate use of a cell phone results in a one-day confiscation. Repeated infractions result in longer confiscations.

Student Activities

Taking Advantage

As a community, our emphasis on character and mutual respect makes the concept of “taking advantage of someone” an unacceptable behavior. Behaviors that harm others, hinder others’ access to opportunities of their own, or provide an unfair advantage in competitive situations are examples of this type of behavior and are unacceptable.

Fundraising, Sales, and Gambling

The Academy maintains relationships with several not-for-profit organizations and limits on-campus fundraising efforts only to those organizations. Academy resources—including Deerfield’s name, photographs, slogans, logos, websites, and printing/mailing facilities—should not be used to fundraise for other organizations. Only approved clubs and co-curricular groups may conduct sales and fundraise on campus; all fundraising and sales activities require approval of a club/co-curricular advisor and the Student Life Office. Gambling for money is prohibited.

Open Groups

All student clubs and organizations at Deerfield must be registered through the Student Life Office and open to all students. Each must have open meetings and at least one school-affiliated advisor. Exclusive or secret societies are not permitted. Any student who belongs to an exclusive or secret society will be required to resign from any leadership position at the Academy and may face disciplinary action.

Use of Academy Resources

Intellectual Property

Students must request permission from the Communications Office for any use of Deerfield Academy’s name, logo, seal, photographs, or other official materials.

Locked Doors

Secured external doors (including fire exits) may not be used by a student except during a drill or emergency. Tampering with the locked doors may lead to disciplinary action.

Computers

Students who misuse technology resources are subject to disciplinary action. While it is impossible to delineate all the inappropriate uses of computing systems, common sense and respect for others are paramount.

Misuse of computers, the school’s network, or other information resources including, but not limited to, anonymous postings, inappropriate use of social networks, apps, and mobile devices, may violate school rules and can constitute a breach of integrity. Examples of misuse of technology include but are not restricted to the following:

  • Gaining unauthorized access to any computer or computer system
  • Tampering with any files or data stored on an individual computer or on the network
  • Use of computer or network resources to the extent that it limits others’ access
  • Possession of inappropriate or offensive material
  • Vandalism of computer hardware including theft, damage or disfigurement, and manipulation of computer software, especially when this impedes the academic work of others

Library Use

In fairness to other users and out of respect for the institution, library materials must be recognized as common and vital property of an academic community. Hence, all rules concerning the checking out of circulating materials and limitations on journals, magazines, newspapers, and reference materials must be observed. Any action that unfairly limits access to library resources or any willful defacement or destruction of library materials is a breach of academic integrity.

Vandalism

Purposeful destruction or damage to school property or the property of any individual will not be tolerated. Included in this rule is the expectation that students will respect each other’s personal space as well as their belongings. Please note: Any paper postings on campus must include the name of the author and, if different, the person posting.

Common Rooms and Shared Spaces

Particularly in shared spaces, students should be aware of and receptive to the feelings and needs of others. Some group activities can be isolating or offensive (regardless of intent) and may create an unwelcome or threatening environment. Misogynist and racist themes are pervasive in some video games and music, for example. Requests from others to adjust behavior or activities in common spaces should be respected so these spaces may be more welcoming and inclusive to all.

Common Rooms and Dormitory Room Guidelines

Common Rooms and Shared Spaces

Particularly in shared spaces, students should be aware of and receptive to the feelings and needs of others. Some group activities can be isolating or offensive (regardless of intent) and may create an unwelcome or threatening environment. Misogynist and racist themes are pervasive in some video games and music, for example. Requests from others to adjust behavior or activities in common spaces should be respected so these spaces may be more welcoming and inclusive to all.

Dormitory Room Guidelines

  • The following items are not permitted in student rooms: refrigerators, televisions, projectors, offensive posters, slogans or pictures, liquor bottles and/or beer cans, or pets (except fish).
  • Students may have a single computer monitor of 27 inches or less.

    • Possession of gaming systems in individual – not common – rooms is discouraged as it tends to prevent effective study habits for the students who live there.

  • Furniture provided by the Academy must remain in student rooms; requests for removal may be made to the Student Life Office.
    • Desk chairs are an exception: they may be removed from student rooms if they are replaced with fire-code-compliant alternatives. To request removal of an unused desk chair, contact the Student Life Office.
  • Beds may not be dismantled nor may they be elevated on desks and bureaus.
  • Lofts are prohibited unless they are permanently installed by the Academy.
  • When rooms are unoccupied, all lights should be turned off.