Dorm Room Visitation
Spending time together is an important part of any healthy relationship. At Deerfield, we encourage students to visit each other, to foster friendships, and to practice the skills that lead to meaningful relationships.
The Visitation Policy does not—and should not—assume that students requesting visitation are engaged in an intimate, physical, or sexual relationship. These rules do not sufficiently address the complex topics of intimacy and consent, but are intended to promote a safe environment for all students.
Deerfield’s dorm room Visitation Policy acknowledges some students—regardless of their gender identity or sexual orientation—are engaged in relationships that are more than simple friendships. The closeness of our community and our current gender-binary housing system require a degree of trust.
The following rules are guided first and foremost out of concern for student safety:
- Visitation privileges are granted at the sole discretion of the on-duty faculty member and may be subject to assessments of community citizenship, room cleanliness, and other factors.
- Visitation is allowed after October 1.
- Ninth-graders may not have single-pair visitation until January 1. Single-pair visitation between seniors and ninth-graders is never permitted, but they may visit in groups.
- Visitation is allowed on Friday and Saturday nights, from 8pm until 15 minutes before the earliest curfew of any student in the visitation.
- Study Visitation, available only to juniors and seniors during study hours must adhere to study hall guidelines. During Study Visitation, doors are to be kept wide open, and overhead lights are to remain on.
- In visits between an older and younger student, the visitation rules for the younger student apply, regardless of where the visit takes place.
- For ninth- and tenth-graders, the door must be open as wide as a trash can, and the room’s main overhead light must be turned on.
- For juniors and seniors, the door must be open as wide as a shoe (sole down), and a light source (not a computer display) must be on.
- Visiting students and their hosts must check-in and check-out, in person, with the on-duty faculty member in the dorm.
Common Room Visitation
In the first floor common rooms below, visitation does not require faculty permission but is subject to the following guidelines:
- Crow Commons
- Harold Smith
- John Louis
- John Williams
- Louis Marx
- Monday through Friday, common room visitation is allowed from 2pm until 15 minutes before curfew.
- On Saturday and Sunday, common room visitation is allowed from 11am until 15 minutes before curfew.
- Sleepovers are permitted only on Friday or Saturday nights and must be approved by the on-duty faculty (of both dormitories) at least one hour before the curfew of the host student.
- At their discretion, on-duty faculty may limit the number of sleepovers. A limit of three sleepovers (three students) per corridor is recommended.
- When ninth- and tenth-graders stay in a junior and senior dormitory, their earlier curfew still applies.
- Students spending the night must fill out a paper Sleepover Form, which requires signatures of faculty on duty in both the visitors’ and the hosts’ dorms. Copies of this pass must be posted on both visitor and host doors.
- The host dorm faculty member on duty must notify the School Officer in Charge (SOC) of the sleepover—by phone, email, or through the eSignout system. The SOC can be reached at 413-772-9070.
- Day students must have parent/guardian permission to stay overnight in a dormitory; day-student sleepovers are permitted only on weekends, during inclement weather, or with permission of a dean for special events (e.g. Dance Showcase, etc.).
- Occasionally, students request sleepover guests who are unaffiliated with the Academy; in this case, an Overnight Guest Form (paper) must be completed and approved by a dean .
- Guests of college-age are not permitted to stay overnight in Deerfield dorms.