Definition of Campus
The Deerfield Academy campus includes the area bounded on the west by the Deerfield River, on the east by Routes 5&10, and extending north to Round Pond Road (the Large Loop) and south to Wells Cross Road. Non-faculty private residences—even within these limits of campus—are considered “off campus” and require signout.
Travel on Pine Nook Road to the Rock, and travel to Richardson’s, Savage’s Market, and the Williams Sugar House via Wapping Road are considered “on- campus.”
After 7:45 pm, students are not allowed on the Lower Level or in the Meadows.
Boarding students are not permitted to operate motor vehicles unless accompanied by their parents/guardians or when authorized by the Dean of Students. Boarding students may not have cars on or near campus while school is in session.
A boarding student is not permitted to ride with a day student at any time, except as part of an approved overnight request. In addition, a boarding student may not ride with anyone who is under the age of 21, unless the student has received permission from parents/guardians as part of an approved overnight request.
Students may not ride bicycles on state or federal highways, including Routes 5 & 10, except when authorized by an employee, a dean or the Assistant Head of School for Student Life.
Ride sharing services (e.g. Uber) are not to be used by students under the age of 18. Hitchhiking and train-hopping are prohibited.
Off Campus Sign-out
Students may travel to Greenfield only after properly signing out online. For trips beyond Greenfield, advance approval from the SOC is required. A violation of off campus sign-out procedures is a breach of trust and the revocation of sign-out privileges is the minimal response.
Students traveling on approved “Pursuit of Excellence” or college visits do not need to submit an additional signout off campus; off-campus signout is included in the appropriate Pursuit of Excellence and College Visit forms.
A student must submit his or her weekend/overnight plans by 10:15 pm on the Wednesday prior to departure. Weekend/overnight requests are submitted and approved online; they may be retrieved for printing through the DAinfo. Approved weekend slips should be affixed to students’ dormitory room doors. Students who are away from campus for the weekend are due back for sit-down dinner on Sunday evening. As in all situations, we expect and rely on the honesty of Deerfield students; providing travel information that is false, misleading, or intentionally incomplete is a breach of trust.
Students travelling on approved “Pursuit of Excellence” or approved college visits should have completed an overnight slip as part of that process; the above procedures still apply.
Exceptions and Late Requests
Students who submit their requests after the Wednesday deadline but before Friday at 9am will receive four APs.
After 9am Friday, all requests for overnights should be submitted to the School Officer in Charge (SOC) at 413-772-9070. Five APs will be assigned.
A student may not miss class in order to accommodate weekend travel plans. Special permission may be obtained from Class Deans if unusual circumstances warrant an exception.
Permission to return late must be obtained from the Student LifeOffice prior to departure for the weekend; if a student does not comply with this procedure, they may be placed on restrictions, and/or their weekend privileges may be revoked.
The Parent/Guardian Permissions and Release Form is used by the Student Life Office to confirm that a student has permission to leave campus for an overnight visit. During school vacations, when a student is required to leave campus, the Student Life Office assumes parent/guardian approval.
Every year all parents/guardians must fill out the Permissions & Release Form and return it to the Student Life Office. Until the Student Life Office has received a completed form, parent/guardian permission is needed for each overnight visit—even travel home. Such permission must be received by the Wednesday prior to the weekend’s scheduled departure. Parents/Guardians may change their children’s Permission and Release Form at any time during the year by contacting the Dean of Students Office.
When a dean is concerned about a student’s weekend plans, they may require specific parent/guardian authorization.
There are designated closed weekends when all boarding students must remain on campus. These weekends are listed on the Deerfield Academy calendar. Please do not request travel/overnight exceptions on closed weekends.
If plans change while away from campus—or if plans are cancelled—students must notify the SOC and/or request approval.
Approved Late Returns/Early Departures
When returning to campus after curfew, students should go directly to the Health Center for check-in and for an escort back to their dormitories by Security.
If students wish to depart from the dormitory before 5:30am, they should secure permission from their class dean.
While on weekend leave, it is not appropriate for students to return briefly to campus and to leave again without first requesting permission from a Class Dean, the Dean of Students or the SOC at 413-772-9070.
Except during designated school vacations, a boarding student is not permitted to go to motels, hotels, or inns without adult supervision, even with parent/guardian permission.