Most responses will include restorative practices—a plan designed to restore the student’s place in the Deerfield community; these practices are determined by the members of the DC on a case-by-case basis.
The manner in which students comport themselves—the accountability and honesty they show during the investigation and disciplinary process—will be weighed in determining the appropriate disciplinary response.
Letter of Reprimand
With or without the recommendation of the Discipline Committee, a dean may issue a Letter of Reprimand in response to a student’s minor mistake or misbehavior. A copy is placed in the student’s file. A subsequent violation of the same or related rule would likely result in a hearing of the Disciplinary Committee and an elevated disciplinary response.
At the recommendation of the Discipline Committee, or at the discretion of a dean, a student may be placed on Disciplinary Warning for a violation of a major rule with significant mitigating circumstances or for a series of lesser infractions. Students remain on Disciplinary Warning through graduation; a repeated violation of the same or related rule(s) would likely result in dismissal from the Academy.
Disciplinary Probation typically includes suspension as a part of the disciplinary response. At the recommendation of the Discipline Committee, a student may be placed on Disciplinary Probation for the violation of a major rule or for an accumulation of minor infractions. Students on probation may choose to meet with a probation advisor, who can help them learn from their mistakes and develop the skills necessary to prevent recurrence. Through their behavior while on probation, students must demonstrate that they have met the Academy’s expectations for citizenship. Students remain on Disciplinary Probation through graduation. Violation of any major school rule during probation would likely result in dismissal from the Academy.
During suspensions, students forfeit the privilege of participation in all facets of school life. When returning from suspension, in-season varsity athletes may immediately resume practice, but will not compete in—or dress for—the next game on the team schedule.
During Student Review, faculty may name students for Enrollment Review consideration. With the recommendation of the Discipline Committee or at the discretion of the Assistant Head of School for Student Life and the Dean of Students, a student may also be placed on Enrollment Review at any point in the year for a repeated and ongoing failure to meet Deerfield’s expectations. A Review Committee (the adults in the community who work most closely with the student) is formed to monitor the student during this time. The specific nature of the concerns will determine the exact composition of the group; typically, some or all of the following adults are included: classroom teachers, faculty resident and/or advisor, co-curricular supervisor, Academic Dean, and Class Dean. The duration of a student’s time on Enrollment Review may vary but will be no less than two complete terms.
The progress of students placed on Enrollment Review will be discussed by the full faculty at the end of each term. At the end of two complete terms, the Review Committee will make a recommendation for further action to the Assistant Head of School for Student Life and the Dean of Students.
As with probation, a student on Enrollment Review is asked not only to change the negative behaviors and attitudes that caused concern but also to actively make positive contributions to the school community. Failure to respond to this requirement will result in the student’s dismissal. Similarly, students who violate a major school rule while on Enrollment Review will likely be dismissed.
Drug and Alcohol Assessment
A drug and alcohol assessment by a professional drug and alcohol counselor is required after a disciplinary event involving drugs or alcohol. The drug and alcohol counselor typically comes to campus to interview the student. A written report is generated. Follow-up meetings with a member of the counseling staff are required to discuss and/or implement the recommendations of the assessment. The written report is shared with parents/guardians.
A drug and alcohol assessment is also a requirement after a Sanctuary admission to the Health Center (see Sanctuary Policy).
From time to time, the counseling staff or a dean may have concerns about a student and require an alcohol/drug assessment even if a violation of a school rule concerning alcohol or drugs has not been documented.
Whenever a drug and alcohol assessment is required by the Academy, compliance with all assessment recommendations is mandatory. The cost of testing/assessment is the financial responsibility of the parents/guardians and will be billed to the student’s account.
College notification requirements apply to any students who have been placed on Disciplinary Probation and/or Suspension at any time during their high school careers. The College Advising Office helps students manage the process of disciplinary reporting to colleges, universities, and scholarship agencies; our practices are outlined in the Deerfield School Profile provided to all such institutions. College Advisors partner with and advise students in the college notification process.
Observance of the college notification policy is a matter of honesty.
Returning to Campus
Students who withdraw (facing disciplinary action) or are dismissed may not return to campus for one calendar year, except with the explicit permission of the Dean of Students.