Event/Space Request Form Step 1 of 2 50% Name of Requestor*Email* Event or Meeting?*Academy Event Proposal: Requires advance notice of at least one calendar year. (Attendance is required for students and faculty.)Guest Speaker or Event: Requires advance notice of at least two weeks. (A guest speaker or event may be of particular interest to a class, club or co-curricular but is open to other members of the school community and should be posted on the Academy Calendar. Attendance may be voluntary or required.)Meeting (a private, administrative, or small team meeting that needs a space reserved, but does NOT require student attendance and does NOT need to be posted on the main calendar)How soon is your requested event?Less than 2 weeks awayMore than 2 weeks awayPlease Note Due to the short notice, we may not be able to accommodate your request. Please fill out the rest of the form and someone will follow up with you as soon as possible. Thank you. Event Title*If your event is being published on the calendar, this is what it will be called.Meeting Title*This is what we will use to book a space for your meeting.Event Description (for publication)Proposed TermDuring which term would you like to hold this event?FallWinterSpringStart Date* End DateLeave blank for 1-day events Reservation Start Time*Please enter the time that you need the room. This should be the time that you plan to arrive for setup or soundchecks. If setup time is not required, please enter the Event Start Time here. : HH MM AM PM Event Start Time*Please enter the time that should be posted on the Academy Calendar. Depending on the amount of setup time required, the Event Start Time may or may not be the same as the Reservation Start Time. : HH MM AM PM End Time* : HH MM AM PM Check the availability of space*Please check the Campus Spaces Calendar to see if your desired space is available. Once you have checked to see if your space is available, please make your selection below.I have checked the Campus Spaces calendar and my desired space IS freeI have checked the Campus Spaces calendar and my desired space is NOT freeI have not yet checked the Campus Spaces calendarPlease choose a space that is available or contact the ITS Help Desk for assistance at x1444 or email@example.com Location Requested*Please note: No food or drink is allowed in the Hess Auditorium. No food or drink is allowed in the Wachsman Concert Hall. For student events, no food or drink is allowed in the Caswell Library.SELECT ONEArms ClassroomCSGCDining Hall North RoomDining Hall South RoomEphraim Williams - Living RoomEphraim Williams - Map RoomGreer StoreHess AuditoriumHess Black BoxHess Concert HallHess LobbyHess Shared Classroom 123Hess Shared Classroom B156Kendall Small AuditoriumKendall ClassroomKoch ClassroomKoch Garonzik AuditoriumKoch 213Koch 309Koch StarfieldMSB Caswell LibraryMSB ClassroomMSB Miller RoomStoltzfus RoomVon Auersperg GalleryAthletics ComplexOtherPLEASE SELECT A LOCATION using the drop down menu above. If you are unsure of your location, please select OTHER. Other Location*If your requested location does not appear in the drop-down menu above, please type it in here. You can also type "do not know" or list the spaces you are considering.PLEASE NOTE: No food or beverages may be taken into the Hess Auditorium. Food and beverages may be served and consumed in the Lobby. If this is your intention, please be sure to make a separate reservation for the Lobby. PLEASE NOTE: No food or beverages may be taken into the Concert Hall. Food and beverages may be served and consumed in the Lobby. If this is your intention, please be sure to make a separate reservation for the Lobby. PLEASE NOTE: The Caswell Library may not be used for student events that serve food. Food may be served at events that are planned for adults. Recurring Event?Please list ALL DATES that this event will occur.Who is Invited? (Select all that apply.)* Freshman Sophomores Juniors Seniors Faculty/Staff Outside visitors Expected Attendance*Please give an estimate of the expected number of people attending.Who is Required to Attend? (Select all that apply.)* No one (event is optional) Freshmen Sophomores Juniors Seniors Other Has this event been approved by the Curriculum Committee?*Events that are required for any part of the student body need to be approved by the Curriculum Committee in advance.YesNoSupport Services Needed (Select all that apply.)YOU ARE RESPONSIBLE FOR FOLLOWING UP with Security, Dining Hall, Physical Plant, or AV/Tech (the IT Office) to discuss your specific needs. Security Dining Hall Physical Plant AV/Tech Other Support Service Details*Do you need an ITS Staff member present to help setup?Yes, ITS staff member needed to help set-upNo, I don't need staff there to help set upSpecial Schedule*No special schedule neededA special schedule has been approved by the Academic Dean's officeSpecial Schedule*A special schedule will be needed.