The Finance Office
The Finance Office is located in the basement of the Main School Building and is open Monday through Friday from 8:30 am to 4:00 pm.
Academy Account Cards
Parents can establish charge privileges on campus by completing the Student Charge Privilege Authorization Form. Cash may not be drawn from the account, and you may only use this account for charges on-campus (e.g. Hitchcock House, the Athletic Store, Greer Store, Louis Cafe and to pay for social events and club dues). Around the tenth of each month, the Finance Office will send you and your parents or guardian a statement of all charges made during the previous month. The balance due on the account is due each month.
Student ID Cards
You will be issued a photo ID card at the beginning of the school year, and you should carry this card at all times. Aside from identification purposes, these cards can be used to charge at campus stores and to check out materials at the library. If your ID card is lost during the course of the year, report the loss and get a replacement immediately. Replacement ID cards are $10. To open an ID card account, go to the Finance Office.
Student Checking Accounts
Because students cannot draw cash from their Academy account it is suggested that you establish a personal checking account at a local bank in Greenfield. The Academy Finance Office will help students and parents set up an account, but after the initial deposit, you are responsible for maintaining the account. The Finance Office will cash personal checks up to $250, with the exception of those drawn on overseas banks. If you wish to cash overseas checks, you must set up a local bank account.
Checks that are returned by banks for insufficient funds must be redeemed at the Finance Office before any more checks will be accepted. A $5 penalty fee will be charged for the first returned check, $10 for the second, and $15 for the third. After three returned checks, the Academy will not accept any more checks from that student for the remainder of the school year. The Finance Office also maintains a limited amount of space where international students may keep passports, travelers’ checks, and similar items.
Your Billing Rights
Federal law requires us to advise you in case of errors or questions on your bill. If you think your bill is wrong, or if you need more information about a transaction on your bill, write to Deerfield Academy, Treasurer’s Office, P.O. Box 87, Deerfield, MA 01342-0087, as soon as possible. We must hear from you no later than 60 days after we send you the first bill on which the error or problem appeared. You can telephone, but doing so will not preserve your rights. In your letter, give the following information:
- Your name and account #;
- The dollar amount of the error;
- A description and explanation of the error.
You do not have to pay any amount in question while we are investigating, but you are still obligated to pay the parts of your bill that are not in question; we cannot report you as delinquent or take any action to collect the amount in question.