Signout Policies

As a matter of safety, the Academy needs to know the whereabouts of every student.  To make this process simple and efficient, there are four electronic forms and one paper form used to track this information.

Off-Campus Signout

Students leaving campus for any reason must complete an off-campus sign out form.  ”Campus” extends from the River to the Rock, and from Savages Market to the intersection of Old Main Street and Routes 5&10; the north and south meadows are considered part of campus.  

Overnight Permissions Form

The Overnight Permission Form should be used by any student who wishes to leave campus for an overnight trip–including weekends.   (Please note that for trips requiring classes to be missed, you must first have an approved “Pursuit of Excellence” request.)   The process for Overnight form submission and approval is as follows:

1. Complete the Overnight Permissions Form
2. You will receive a confirmation on-screen and in email.  Your dormitory resident will also receive a copy of your request via email.
3. Unless you hear from the Dean’s office that your request has not been approved (within 48 hours), you should assume approval.
4. By Friday morning, students will receive email confirmation of your approved overnight request.
5. Please tape a copy of your confirmation email to the door of your room; remove it when you return from your trip.