Dorm Room Visitation
Deerfield’s dorm room visitation policy acknowledges some students are engaged in same gender relationships that are more than simple friendships. The closeness of our community and our gender-based housing system required a degree of trust in all students–regardless of their sexual orientation and identification.
The following rules apply to both opposite-sex and same-sex couples’ visitation:
- Visitation privileges are granted at the sole discretion of the on-duty faculty member and may be subject to assessments of dormitory citizenship, room cleanliness, and other factors.
- Visitation is allowed after October 1 (for groups including freshman, and for couples and groups including sophomores, juniors, and seniors) and after January 1 (for couples including freshmen).
- Visitation is allowed on Friday and Saturday nights, from 8pm until 15 minutes before the curfew of the youngest student in the visitation.
- Study Parietals, available only to juniors and seniors during study hours after October 1, must adhere to study hall guidelines.
- For underclassmen, the door must be open as wide as a trash can and the room’s main overhead light must be turned on.
- For upperclassmen, the door must be open as wide as a shoe, and a light source (not a computer display) must be on.
- Visiting students and their hosts must check-in and check-out, in person, with the on-duty faculty member in the dorm.
Common Room Visitation
Common room visitation does not require faculty permission, but is subject to the following guidelines:
- Unsupervised common room visitation is permitted only on the first floor common rooms of the following dormitories:
- Crow Commons (main level only)
- Harold Smith
- John Louis
- John Williams
- Louis Marx
- Monday through Friday common room visitation is allowed from 2pm until 15 minutes before curfew.
- On Saturday and Sunday, common room visitation is allowed from 11am until 15 minutes before curfew.
- Sleepovers are allowed only on Friday or Saturday nights and must be approved by the on-duty faculty (of both dormitories) at least one hour before the curfew of the student host.
- On-duty faculty may limit the number of sleepovers, at their discretion. A limit of three sleepovers (three students) is recommended.
- If an underclassman is staying in an upperclass dormitory, his/her underclass curfew still applies.
- The student spending the night must fill out a Sleepover Form (paper form), which requires signatures of faculty on duty in both the visitors’ and the hosts’ dorms. Copies of this pass must be posted on both visitor and host doors.
- The host dorm faculty member on duty must notify the School Officer in Charge (SOC) of the sleepover—by phone, email, or through the eSignout system. The SOC can be reached at 413-772-9070.
- Day students must have parental permission to stay overnight in a dormitory; day-student sleepovers are permitted only on weekends, during inclement weather, or with permission of a dean for special events (e.g. Dance Showcase, etc.).
- Occasionally, students request sleepover guests who are unaffiliated with the Academy; in this case, an Overnight Guest Form (paper) must be completed and approved by the Deans Office: guests of college-age will not be permitted.