Leaving Campus

Definition of Campus

The Deerfield Academy campus includes the area bound on the west by the Deerfield River, on the east by Routes 5&10, and extends north to Round Pond Road (the Large Loop) and south to Wells Cross Road. 

Travel on Pine Nook Road to the Rock, and travel to Richardson’s, Savage’s Market, and the Williams Sugar House via Route 5&10 are considered “on-campus.”

After 7:45 pm, students are not allowed on the Lower Level or in the Meadows.

Cars

A boarding student is not permitted to operate motor vehicles unless accompanied by his/her parents or when authorized by the Dean of Students. Boarding students may not have cars on or near campus while school is in session. 

A boarding student is not permitted to ride with a day student at any time, except as part of an approved overnight request. In addition, a boarding student may not ride with anyone who is under the age of 21, unless the student has received permission from parents as part of an approved  overnight request.

A student may not ride a bicycle on state or federal highways, including Routes 5 & 10, except when authorized by a faculty member or the Dean of Students. Hitchhiking and train-hopping are prohibited.

Off Campus Sign-out

Day Trips

Students may travel to Greenfield only after properly signing out online. For trips beyond Greenfield, advance approval from the SOC is required. A violation of off campus sign-out procedures is a breach of trust and the revocation of sign-out privileges is the minimal response.

Students traveling on approved “pursuit of excellence” or approved college visits do not need to sign-out off campus, but must submit weekend/overnight slips if they will be away overnight.

Weekend/Overnight Trips

A student must submit his or her weekend/overnight plans by 9:45 pm on the Wednesday prior to departure. Weekend/overnight requests are submitted and approved online; they may be retrieved for printing through the Daily Bulletin. Approved weekend slips should be affixed to students’ dormitory room doors. Students who are away from campus for the weekend are due back for sit-down dinner on Sunday evening. As in all situations, we expect and rely on the honesty of Deerfield students; providing travel information that is false, misleading, or intentionally incomplete is a breach of trust.

Students traveling on approved “pursuit of excellence” or approved college visits should have completed an overnight slip as part of that process; the above procedures still apply.

Exceptions and Late Requests

After the Wednesday deadline for weekend requests—but before Friday at the end of the class day— students must contact their Class Dean if they wish to pursue a late overnight request; if approved, the student will be given APs as a result of the late request. If students request overnight permission for the weekend after the end of classes on Friday, they must contact the SOC directly at 413-772-9070; APs will be assigned.

A student may not miss class in order to accommodate weekend travel plans. Special permission may be obtained from class deans if unusual circumstances warrant an exception.

Permission to return late must be obtained from the Dean of Students Office prior to departure for the weekend; if a student does not comply with this procedure, he/she may be placed on restrictions, and/or his/her weekend privileges may be revoked.

Parental Pre-Approval

The Parental Permissions and Release Form is used by the Dean of Students Office to confirm that a student has permission to leave campus for an overnight visit. During school vacations, when a student is required to leave campus, the Dean of Students Office assumes parental approval.

Every year all parents must fill out the Permissions & Release Form and return it to the Dean of Students Office. Until the Dean of Students Office has received a completed form, parental permission is needed for each overnight visit—even travel home. Such permission must be received by the Wednesday prior to the weekend’s scheduled departure. A student’s weekend permissions can be changed at any time during the year by contacting the Dean of Students Office.

When a dean is concerned about a student’s weekend plans, he/she may require specific parental authorization.

Closed Weekends

There are designated closed weekends when all boarding students must remain on campus. These weekends are listed on the Deerfield Academy calendar. Please do not request travel/overnight exceptions on closed weekends.

Altered Plans

If plans change while away from campus—or if plans are cancelled—students must notify the SOC and/or request approval.

Approved Late Returns/Early Departures

When returning to campus after curfew, students should go directly to the Health Center for check-in and for an escort back to their dormitories by Security.

If students wish to depart from the dormitory before 5:30am, they should contact Security directly to make arrangements and avoid tripping the alarm.

Swinging Door

While on weekend leave, it is not appropriate for students to return briefly to campus and to leave again without first requesting permission from a class dean, the Dean of Students, or the SOC at 413-772-9070.

Hotels/Motels

During the school year, except during designated school vacations, a boarding student is not permitted to go to motels, hotels, or inns without adult supervision, even with parental permission.