Request to Miss Classes

Deerfield Academy believes that attendance in class is essential to individual academic success and community health. However, when appropriate opportunities to pursue off-campus enrichment arise, students may fill out an official request to miss class.

Students are permitted to miss a maximum of five class days each school year. This request form must be received at least three days prior to departure. Forms submitted within three days of departure may be assigned AP’s, just as a late weekend overnight form would be.

To use the request form, your absence should fall in one of the three following categories:

  1. Pursuit of Excellence (POE policy): For example, an academic conference or competition (aside from those affiliated with Deerfield), an athletic tournament, or a performing arts audition.
  2. College Visits: Juniors and seniors must speak with their college advisors to plan any college visits, including athletic recruiting trips, prior to submitting a form. It is generally expected that college visit days will not be requested before winter term junior year. However, in the case of a student who is an early Division I athletic recruit or another unusual exception, ninth and tenth graders must speak with a member of the College Advising Office and then may request approval for a College Visit Day (College Advising contact info).
  3. Other: For example, an interview for a summer job or internship that cannot be scheduled on a weekend, a sibling’s graduation or wedding, or a religious observance.

Please note that any absence related to medical issues (such as doctors’ appointments, injury, surgery, or chronic illness) must be approved through the Health Center. Parents or guardians are asked to call the Health Center directly (413-774-1600) to discuss their child’s plans. Information will be shared with faculty on a limited basis.

For emergencies (such as the passing of a family member) that will affect a student’s attendance, please call the Dean of Students office (413-774-1452).