Reporting to the Director of Facilities, the Facilities Administrative Assistant will provide administrative and secretarial support to the Facilities’ Office, an organization that values personal responsibility, high standards, initiative, flexibility, and a collaborative approach to daily work.
The primary duties and responsibilities of this position include: assist Managers and supervisors with administrative functions as needed, including scheduling On Call coverage, campus moves, project management; develop and track internal operating procedures and communications, including the oversight and reporting of the School Dude Work Order systems, ordering of worker uniforms, maintaining forms supplies; maintain files for the departmental budget and periodic financial status reports, including processing invoices, credit card receipts, electric and gas bills; manage preparation of scheduled reports, including time sheets, housing lists, building permits, certificates of inspection, in-kind work for Town of Deerfield, and general paperwork flow; manage appropriate and timely use of all school vehicles, including buses, for campus and Deerfield Elementary School trips, monitor all vehicle registrations and inspections; assist with the coordination of summer workers; maintain a high profile and cordial working relationship with all campus employees, outside agencies and personnel; answer Physical Plant office phones and communicate through campus radio system; manage office copiers and fax machine; assist with the development and maintenance of Departmental Web Page; attend training and professional development intermittently, and other duties as assigned.
The successful candidate will preferably possess an Associate’s Degree, excellent interpersonal, organizational, and technological skills (Microsoft Office and School Dude), exceptional attention to detail, excellent oral and written communication skills, the ability to prioritize and handle multiple tasks, the ability to work independently and take initiative in a fast-paced environment, and the ability to work as part of a team.
Interested candidates should email a letter of interest and resume to firstname.lastname@example.org. Please title the subject line Facilities Assistant in your e-mail.
Deerfield Academy does not discriminate against any individual on the basis of race, color, religion, sex, sexual orientation, transgender status, marital status, national origin, ancestry, genetic information, age, disability, status as a veteran or being a member of the Reserves or National Guard, or any other classification protected under state or federal law.